Drastic cost reduction and improved inventory management achieved through SAM tool implementation and cost savings strategies
Client
The client is a multinational information services company that serves the legal, business, tax, accounting, finance, audit, risk, compliance, and healthcare markets. With operations in over 150 countries, it delivers critical software, products, and services to a diverse client base.
Challenge
Inventory Management and Software Asset Visibility
The client faced significant uncertainty regarding their software spend, compliance status, and software usage. Their contract and entitlement processes were scattered across regions, making inventory management and compliance complex and resource-intensive. With growing costs and risk of non-compliance, the client needed robust software asset management solutions to:
- Gain real-time visibility into their software inventory and entitlements
- Unify and automate contract and entitlement management globally
- Reduce manpower, cost, and effort while maximizing ROI
- Ensure compliance and avoid legal or audit-related penalties
- Optimize software license usage and spending
Solution
SAM Tool Implementation and Cost Savings Strategies
Hexaware’s Software Asset Management (SAM) practice partnered with the client to deliver an automated, end-to-end SAM tool aligned with global standards and best practices. The solution encompassed:
- Pay for What You Use: Identified and removed unused software, avoided unnecessary investments, and reduced maintenance costs.
- Legal Compliance: Automated generation of in-scope vendor compliance reports and effective license position (ELP) reports, streamlining audit processes and reducing compliance effort.
- Software Re-harvesting: Regular SAM baseline reviews before and after compliance phases enabled proactive re-harvesting and reallocation of software licenses.
- Piracy Avoidance: Blacklisting and filtering of illegal software applications using the SAM tool, reducing risks associated with unauthorized software usage.
- Integrated Processes: Unified inventory management, procurement, renewal, and landscape management across global operations using automation drivers.
Benefits
Enhanced Inventory Oversight and Sustainable Cost Reduction
The SAM tool provided complete transparency into software expenditures and usage, enabling the client to make informed decisions and adopt effective cost savings strategies. Compliance status and licensing positions were continually monitored, empowering the client to address over- or under-usage proactively while meeting audit and legal requirements. Key Benefits:
- Simplified reporting and budgeting for software licenses
- Significant reduction in software costs and maintenance expenditure
- Lowered risk exposure through best-fit licensing and compliance
- Improved inventory management and oversight across the enterprise
- Streamlined procurement, renewal, and integration with other managed services
- Controlled cost, risk, and complexity across the software landscape
Summary
Optimizing Business Value Through Software Asset Management Solutions
This case study demonstrates how Hexaware’s software asset management solutions and SAM tool implementation empowered a global information services leader to achieve drastic cost reduction, enhanced compliance, and streamlined inventory management. By leveraging automation and best-in-class SAM practices, the client gained actionable insights, maximized ROI, and positioned their business for ongoing cost optimization and risk mitigation in a rapidly evolving digital environment.
Discover how Software Asset Management solutions can transform your IT landscape and deliver tangible cost savings.
