Client
Our client, a renowned multinational solar panel manufacturer, operates manufacturing facilities across the USA and Asia, spanning five continents. Striving to streamline processes, reduce maintenance costs, and enhance efficiency, the client embarked on the transition to Oracle Cloud. This involved migrating from various other cloud ERP providers, including Workday, SAP, and Kronos, which were utilized for diverse HCM and ERP functions. Hexaware partnered with the client to implement Oracle HCM Cloud.
Challenge
With operations spanning five continents and a diverse global workforce, the customer sought to standardize their systems, reduce maintenance costs, and consolidate various cloud ERP providers. The challenges confronted by the client were:
- Complexity in transitioning from multiple vendors to a unified Oracle Suite due to the involvement of different stakeholders
- Need to streamline HR processes and establish a Minimum Viable Product (MVP) strategy within Oracle Suite
Integration hurdles while migrating from Kronos to Oracle’s Time and Labor - Sophisticated solution design for retro transactions in Absence and Oracle Time and Labor, requiring seamless integration with ADP
- Implementing HCM modules across 13 countries while ensuring integration with third-party vendors and downstream applications
Solution
Hexaware’s expert team stepped in to help the customer achieve their objectives and unleash the true potential of their HR processes. Our approach aimed at an efficient Oracle HCM Cloud implementation focused on core HR, Oracle Recruiting Cloud, Compensation, and Benefits modules. The comprehensive solution included the following:
- Integrations with third-party vendors for Benefits and Payroll, enhancing seamless data flow
- Integration with various applications like Saviynt, SharePoint, and Microsoft, ensuring operational continuity
- Phased rollout of Absence Management and Time and Labor, optimizing efficiency
- Automated approval workflow, simplifying transactions and enhancing user experience
- Automated data migration from legacy ERP to Oracle ERP Cloud
- Streamlining payroll processing with Custom Fusion Payroll Interface for Absence and Time and Labor
- HCM Approval Transactions Analyzer, empowering users to resolve issues independently
- Successful solution design and execution for complex integrations and process optimizations
Benefits
Hexaware’s Oracle HCM Cloud implementation specialists were able to help automate the client’s payroll and HR processes that previously involved manual intervention at various stages. The outcomes realized by the client were:
1. Enhanced Operational Efficiency:
- A remarkable 30% reduction in HRIT costs annually
- Achieved up to 40% cost savings through the adoption of Oracle Suite
- Improvement of 25% in overall operational efficiency
- Savings of over 150,000 USD per year through simplified reporting
- Approximately 300 hours saved annually due to streamlined pending approvals
- Impressive 840,000 USD annual savings through optimized processes
2. Delivering Innovation and Tangible Value:
- Automated approval workflow enhancing transaction efficiency
- Smooth data migration from legacy to modern ERP systems
- Successful rollout of Absence Management and Time and Labor across 13 countries
- Providing valuable insights through the User Role Information Report
3. Customer Value Adds – HCM Approval Transactions Analyzer:
- Resolving pending workflow transactions without IT intervention
- Saving an average of 480 hours per year, equivalent to 15,360 USD annually
4. Absence and Time and Labor Custom Fusion Payroll Interface:
- Automated solution minimizing manual interventions in payroll processing
- Error-free, efficient, and time-saving payroll processing
- Improved accuracy and streamlined overall process
Summary
Through a strategic partnership, Hexaware transformed the HR operations of a multinational solar panel manufacturer by implementing Oracle HCM Cloud. The transition from various ERP providers to a unified Oracle Suite marked a significant step towards global standardization.
Moreover, this endeavor resulted in improved operational efficiency, substantial cost savings, and innovative solutions that streamlined processes and enhanced user experiences. Hexaware played a pivotal role in revolutionizing the client’s HR landscape and achieving tangible business benefits by delivering remarkable results and ushering in automation.
